How to Write a Brilliant Job Description (2 Templates & 12 Examples) | Process Street | Checklist, Workflow and SOP Software (2023)

How to Write a Brilliant Job Description (2 Templates & 12 Examples) | Process Street | Checklist, Workflow and SOP Software (1)

Do you know how long a prospective candidatewill spend reading your job ad?

Six seconds.

With more than three billion job listings online at any given moment, standing out from the crowd might mean the difference between finding the greatest team member possible orhaving to settle for the best of a bad bunch.

Datafrom 2015 suggests that 100 million startups are launched annually. And, as the number of competitors rockets up, the pool of available talent is diluted, leaving you with less choice.

The solution?

A clear and compelling job description. It’s more complex than it firstseems, but in this article I’ll besure to make it easy.

When a prospective candidate sees your job posting, they’re likely to beunaware of who you are, and what exactly your company is, and what you’re looking for. According to CareerBuilder:

  • 79% of job-seekers look first at the list of job requirements
  • 72% look first at the salary
  • 68% look first at the company information

Basically, they’re in the mindset of ‘will you take me and what will you pay me?’, as well as evaluating their culture fit.

With this information, you can make the best use possible of those six seconds of attention span you get.

What is a job description?

The term ‘job description’ is a flexible one, but here I’ll be using it in a modern context, to describe all of the copy you’d use on an online job board. It usually includes information like job title, duties, salary, etc.

Thepurpose of a job description is to persuade, as well as to qualify and disqualify candidates before you spend time interviewing them. If you’re looking for someone with a degree in economics, then putting that on the job requirementslist will disqualify the candidates without the necessary qualification. On the other hand, the right copyand tone can help you stand out to incredibly desirable candidates.

Additionally, job descriptions are handy for both employees and managers: after hiring, both can refer back to the responsibilities and other information to gauge how well they’re doing their job and whether they’re matching expectations.

Job descriptions usually consist of 6 core elements:

  • Job title
  • Job description summary
  • Jobduties
  • Skills & qualifications
  • Salary & benefits
  • Company description

Here’s a typical example from AngelList:

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How to Write a Brilliant Job Description (2 Templates & 12 Examples) | Process Street | Checklist, Workflow and SOP Software (2)

Here’s the full text version of the job ad screenshotted above, to give you an idea of the structure:

Job description example &anatomy

Job title:

Head of Growth

Job description summary:

At Earny, we found a strong product-market fit and are on path to becoming the number one consumer financial app in the US.

In order to continue our accelerated growth and get there, we are seeking a talented “Head of Growth” to define and execute this vision. The role is a mix of media buying, marketing analytics & optimization and brand development & strategy.

If you are passionate about smart shopping tactics and you know you can drive millions of people to Earny – we want you!

You’ll work in a fast-paced, rapidly growing, hybrid technology and operational environment. The role demands principled thinking, well honed product marketing judgment, a stubborn refusal to settle, bold innovation and a mentality of starting with the consumer in mind first.

Job duties:

— Negotiate and lead all marketing campaigns from concept to launch, including strategy development, setting targets and constant iteration in order to hit company goals.

— Create and manage all marketing reports, metrics and campaigns. Must have data analytics knowledge and experience, using online tools.

— Ability to work on press related tasks including direct outreach and content creation.

Skills & qualifications:

— Experience in leading numerous digital marketing campaigns including media buying, affiliate networks and social media.

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— Experience in managing a marketing budget of more than 6 figures.

— Strong analytical and organization skills, able to work independently and manage multiple projects simultaneously.

— A bold decision maker, able to work in a dynamic and fast paced environment.

Salary & benefits:

$70K – $90K
0.05% – 0.1% equity

Company description:

Every year, consumers in the US, lose 50 billion dollars in unclaimed money and we’ve developed a simple, straightforward and genius way of solving that

As we’ll look at later on in the article, there’s plenty that could be improved about the copyof this job description, but in essence the structure is clear, logical and comprehensive.

How to write a great job description

It’s easy to get job descriptions wrong. Your vocabulary and clarity will have a drastic psychological affect on the prospective applicant. Whether that’s negative or positive is up to you.

In this section, I’m going to explain the anatomy of a great job listing, and then — with the help of Textio — show you how to write one (words to use and words to avoid).

But first, here’s a job description template we put together earlier as part of our free HR templates pack:

Come up with a clear job title

While there’s no true agreed-upon hierarchy, it matters whether you say you’re looking for a Marketing Manager or a VP of Marketing. As a quick reference, here’s the typical hierarchy of job titles, listed by seniority:

  1. Chief Executive Officer
  2. Non-CEO C-Level (COO, CFO, etc.)
  3. President
  4. Executive Vice President
  5. Senior Vice President
  6. Vice President
  7. Assistant Vice President
  8. Associate Vice President
  9. Senior Director
  10. Director
  11. Assistant Director
  12. Manager
  13. Middle Manager of people or a function
  14. Employees, freelancers, contract employees, temporary employees, contingent employees. part time employees

Of course, terminology will vary; some companiesare against ‘Head of’ job titles, while some companies will make up anything that sounds about right (VP of Misc. Stuff, for example). Job titles are as much for you to communicate the job function as they are for expressing specifics of your brand, company and the desired candidate.

Open with a hook

Often you’ll see companies open their job descriptions with eye-catching statements or questions. Julie Strickland writing for Inc recommends this tactic, too, advising you to think about what kind of company visions would appeal to the ideal candidate.

This ad looking for a writer opens with a quote that sums up their attitudes (and hopefully those of the applicant):

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How to Write a Brilliant Job Description (2 Templates & 12 Examples) | Process Street | Checklist, Workflow and SOP Software (3)

Use bullet points

Just as with any kind of content, your focus should be on making it scannable and readable. Especially when it comes to the requirements and skills, which isthe #1 thing 78% of job seekers look at first. It’s much better to show every requirement in a list than it is to knock out a huge paragraph, burying the requirements inside.

Distinguish between a requirement and a preference

You have to be careful with making your job ad too restrictive, and not confuse nice-to-haves as must-haves. Some candidates might only have four years experience, not six, but have learned more in those four years than others have in a decade. Also, using overly strict language might make your company seem authoritarian and harsh.

Share your company’s vision and mission

If your company’s vision — told how it is — actually resonates with a jobseeker, you’re going to be likely to find a candidate who is truly in tune with your organization’s culture and mission.

Chameleon opens itsad with some impressive stats and a challenge to potential applicants:

“We’re scrappy and have got to six-figure ARR within a year of launch. We now want to boost that 5-10x in the next year and need someone to lead that!”

The goal is clear, and applicants with motivated, problem-solving mindsets would get excited about that.

Write a specific summary that explains the day-to-day work

Jobseekers want to be able to imagine their bright futures at your company, but it’s also important to be upfront about what their day will look like. That way, prospective hires can get a better idea whether they will fit in and whether they will enjoy the job.

How to Write a Brilliant Job Description (2 Templates & 12 Examples) | Process Street | Checklist, Workflow and SOP Software (4)

Making it easy for a jobseeker to imagine their day-to-day lifeis a proven persuasion technique, and is commonly used by advertisers.

Keep it within 300-700 words

Many job descriptions are too brief. While jobseekers will typically only spend 6 seconds reading them, as long as they’re scannable and within 300-700, Textio says you’re likely to get better results.

How to Write a Brilliant Job Description (2 Templates & 12 Examples) | Process Street | Checklist, Workflow and SOP Software (5)

Paste in and fill out this template to writeyour job listing

In reality, you’re probably going to put your job listing straight into whatever site you’re posting on. Whether you choose to paste it right in or paste it somewhere to keep it on record, you can use this template below to make things easier:

Job title:Job description summary:Job duties:* Write, edit and peer-proof articles for our company blog* etc.Required skills and qualifications:* Advanced proficiency withMicrosoft Office suite* etc.Salary:$XXkX% equityCompany description:

Editing and optimizing your job posting

As I mentioned before Textio is an insanely useful tool for writing job descriptions. Using text analysis algorithms trained on 15 million job ads, it detects negative, weak, biased or overly-corporate language and offers strong suggestions to improve the quality of your writing.

Here’s an example job description from Ambassador:

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As a Copywriter, you will be involved in all phases of the content process from ideation to presentation. In this role, your job will be to craft original content (blogs, case studies, whitepapers, social media, website, advertisements, presentations, landing pages, bylines, video and other marketing collateral) that can be utilized across a variety of channels. Additionally, you will have excellent short-form and long-form writing skills and ensure all content is on-brand, consistent in terms of style, quality and tone of voice.

Responsibilities will include on-time execution and delivery of new and repurposed content, drafting and editing copy, balancing multiple assignments and work on concurrent projects, ensuring all finished work is executed flawlessly, meeting all creative, communication and content requirements while maintaining an ongoing awareness of current marketing trends and best practices.

Compensation includes base salary, stock options, health insurance, a 401k program, and free healthy snacks.

Pasting it into Textio, I can already see there’s some issues with it.

How to Write a Brilliant Job Description (2 Templates & 12 Examples) | Process Street | Checklist, Workflow and SOP Software (6)

Blue and pink highlights show you which gender of candidate would be attracted or put off by certain words. It’s a common bad habit to bias language towards the masculine side of the scale, since often organizations look for ‘driven’ ‘ninjas’ to ‘crush it’.

Other Textio features include stronger language suggestions (for example, editing x to y), indication of whether the listing is too long or short, equal opportunity suggestions, and repeated phrase detection.

The app has just one purpose, but it’s the best at what it does.

To test the tool, I found this description of the right length but, according to Textio, with a fewbig problems. After taking on suggestions from Textio, I improved the description in about 5 minutes from a score of 30 to a score of 74 — above average.

How to Write a Brilliant Job Description (2 Templates & 12 Examples) | Process Street | Checklist, Workflow and SOP Software (7)

Where to post your ad

I won’t go into too much detail about where to post your job ad since this is about writing, but a quick list is handy:

There are also a number of services that will post your ad to several boards at once, like Workable, Betterteam, and Greenhouse. Depending on the charges you have to pay for individual boards, these paid options could work out cheaper.

Examples of job listings (with Textio score in brackets)

Here’s a sample of job descriptions, ranked from good to bad. Looking through them alongside their scores makes it obvious why some are better than others, and is a good exercise to teach yourself to get better at writing them:

To summarize…

Writing job descriptions is deceptively difficult. It’s a vital part of scaling your business while maintaining consistency because it ensures you’ll end up with employees who are a better fit for your organization.

My recommendation would be to structure the process. You can use our job description template inside Process Street to assign the task to the HR department, or you can use the template to help you write your own.

(Video) ClickUp Expert shares his GTD Workflow

Click here to get our template and systemize this vital part of your business.

Any questions or comments? Leave them below. 🙂


How do you write an impressive job description? ›

6 Job Description Examples — and What Makes Them Effective
  1. Cut the long paragraph about your company. ...
  2. Ruthlessly delete buzzwords and unnecessary qualifications. ...
  3. Replace 'the ideal candidate' with 'you' ...
  4. Use engaging subheads. ...
  5. Describe a day in the life. ...
  6. Talk problems and projects.

How do you write a job description in 30 words? ›

Provide a brief, four-sentence description of the role, what success in the position looks like, and how it fits into the company or organization overall.
  1. Education level.
  2. Experience.
  3. Specific skills.
  4. Personal characteristics.
  5. Certifications.
  6. Licenses.
  7. Physical abilities.

What is job description PPT? ›

Job description in PowerPoint outlines the crucial elements of a particular job, position, or role in the organization. These details may include responsibilities, skills, and qualifications needed to perform in the position.

What is a great job description? ›

Make the job titles clear, direct, and specific. Engage potential applicants with an exciting company description example. Include more than one example of duties and responsibilities. Provide past job experience examples that would be helpful in the position. Define what it takes to excel in the role.

How can I make my job description more attractive? ›

Here's how to do it.
  1. Get the job title right. ...
  2. Start with a short, engaging overview of the job. ...
  3. Avoid superlatives or extreme modifiers. ...
  4. Focus responsibilities on growth and development. ...
  5. Involve current employees in writing job descriptions. ...
  6. Create urgency for the position. ...
  7. Culture, culture, culture. ...
  8. Bust biases in your ads.
23 Feb 2018

What does a good job description look like? ›

A job description contains the following components: job title, job purpose, job duties and responsibilities, required qualifications, preferred qualifications, and working conditions.

What is an example of job description? ›

Basic Job Description Example

We are recruiting to fill the position below. A human resources manager with people management skills and the ability to carry out duties in a way that promotes employee welfare and the company's growth.

What does a good job description look like? ›

A job description contains the following components: job title, job purpose, job duties and responsibilities, required qualifications, preferred qualifications, and working conditions.

How do you create a job description? ›

How to Develop a Job Description
  1. Interviewing employees to find out exactly what tasks are being performed.
  2. Observing how tasks are performed.
  3. Having employees fill out questionnaires or worksheets.
  4. Collecting data on jobs from other resources such as salary surveys and the Occupational Outlook Handbook.

How do you write a job description summary? ›

Writing a Job Description Summary
  1. Describe the basic purpose of the job. ( ...
  2. List the various duties in order of importance. ( ...
  3. Begin each sentence with an action verb.
  4. Use examples to add meaning.
  5. Define jargon or initials.
  6. Assume the reader knows nothing about your job.


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